Accounts/PMS
Billing & Credit Control
- Bill due triggered using bill frequency indicator, e.g. monthly, next bill date or WIP & Disbursement Limits.
- Billing Guide lists all billable items (time, disbursements, expenses as well as previous bills and credit notes) on one report and tags these be automatically included on bill.
- Bill posting routine automatically includes all time and disbursements. These items can be adjusted easily during the posting to create a 'custom' bill.
- Bill posting routine automatically apportions fee to fee earners in proportion to time booked. This can be adjusted easily during the posting if required.
- Fee earner billing routine provides the fee earner with facility to generate/post a bill themselves using user-friendly wizard technology that guides them safely through each function.
- Bill can be split across multiple debtors e.g. VAT only, 3rd party, avoiding the need to make two or more postings.
- Bill can include 'all and any future time' . Saves having to write off time input after the final bill posting, i.e. Conveyancing. Makes it easier to see profitability.
- Debtors report allows up to five user-defined age bands. Reports can be sorted/ filtered against your own criteria for maximum usefulness, e.g. debt amount greater than £50 can be grouped by fee earner.
- Posting automatically passes details to debt collection system which tracks the recovery process using reminder letters (up to 5 stages) and statements. Letters and statements (MS Word) are user configurable and can be setup very easily.
- On-screen access to full debtor details enables telephone debt chasing. Any relevant comments and follow-up dates can be entered and used to trigger subsequent chases.
- Disbursements not yet incurred can be added into the bill. When posted the system will automatically associate them with the bill.